Privacy Policy: Gidgegannup Agricultural Society (Inc)

1. Our Commitment to Your Privacy

The Gidgegannup Agricultural Society (GAS) respects your privacy and is committed to protecting the personal information we collect. This policy explains how we handle your data in connection with our events, memberships, and community activities.

2. Information We Collect

To run the Society and our annual events (like the Gidgegannup Show), we may collect:

•  Contact Details: Name, address, email, and phone number.
•  Membership Data: Payment status and history.
•  Exhibitor & Competitor Info: Details required for show entries, livestock manifests, or stall bookings.
•  Volunteer Details: Information necessary for insurance and coordination.

3. How We Use Your Information

We use your data strictly for Society-related purposes, including:

•  Processing memberships and event registrations.
•  Sending newsletters or updates about upcoming shows.
•  Managing competition results (which may be published in show catalogs).
•  Fulfilling legal and insurance requirements.

4. Disclosure of Information

We do not sell or rent your personal information to third parties. We only share data when:

•  Required by law (e.g., biosecurity regulations for livestock).
•  Necessary for event operations (e.g., providing a list of exhibitors to site security or health inspectors).
•  You have given us explicit permission to promote your business as an exhibitor.

5. Security and Storage

We take reasonable steps to protect your information from unauthorized access or disclosure. This includes secure physical storage for paper forms and password-protected digital systems for electronic records.

6. Accessing and Correcting Your Data

You have the right to ask what information we hold about you. If your details change (or you'd like to be removed from our mailing list), please contact the Secretary by submitting a General Enquiry via the Contact Us link near top right of each page.