Stall Details

1. Please ensure your application accurately describes the type of stall and business to be conducted.
2. The description of your stall listed in your application may be used by the Gidge Ag Society (GAS) to process your application and inform marketing material.
3. The GAS deliberately restricts or positions the number of vendors selling or promoting similar products. Priority is given to local community and not for profit groups, local businesses, businesses / groups associated with agricultural pursuits and previous vendors.
4. The GAS can require the removal from sale or display of any products deemed unsafe, offensive, and inappropriate or do not comply with GAS sponsorship commitments or safe work practices.
5. All toys must be compliant with Australian safety regulations. Toys such as water guns, laser guns and any projectile firing apparatus or items that may present choking risks for young children are not permitted.

Contact Details

6. The details given in the ‘Contact Details’ section of the application form will be used on your tax invoice. Please ensure they are accurate and are the same as you wish to see on your invoice.
7. The preferred method of communication with stall holders is via email. 
8. The contact for all matters relating to ground space is the Groundspace Manager at groundspace@gidgeagsociety.com.au

Site Requirements

9. Sites are offered in standard sizes applicable to normal marquee or van sizes, i.e. 3m x 3m, 7m x 3m, 5m x 5m and 10m x 10m.
10. Storage of extra equipment or items at the back or along the sides of sites is not permitted.
11. All sites have a ‘buffer zone’ of 0.25m around them. This is intended to allow stallholders access to the side of their stall and is not to be used to store goods or boxes.
12. Vendors must book adjacent sites if they require an area larger or of a different shape than the standard sizes.
13. Vendors may use any buffer zones between their adjacent stalls as part of their display.
14. Remember to include tow-balls, dropdown tailgates, trailer A-frames, guy ropes and other extremities in dimensions when determining area requirements.
15. All reasonable attempts will be made to ensure the nominated preferred site(s) are allocated but this cannot be guaranteed. NOTE. Site maps provided may need to be slightly altered due to unforeseen circumstances. No food vendors will be sited within 30 metres of any animal pavilions.
16. Most sites have no electricity supplies so a power source must be provided by the vendor. All electrical cabling and fittings must have valid electrical safety tags attached.  Some sites have power available the use of which will incur an additional charge.
17. No sites have access to natural gas or potable water supplies.
18. You must have proof that all equipment at your stall (e.g. generators, electrical leads, appliances, machinery) are classified as safe by the current Workplace Health and Safety Act of Western Australia (e.g. tagged by a certified electrician, designed and constructed in accordance with relevant standards etc). If proof cannot be provided the GAS may require you to remove the equipment from the showgrounds or otherwise make it safe.
19. Vendors must provide their own extension cords/adaptors and all such equipment must have a current certificate of safety issued by a licensed electrician.
20. Each approved stallholder application includes Showgrounds entry for two people. Additional entry passes must be applied for during the application process which will attract the specified fee.
21. Each stallholder is entitled to use one bay in the vendor parking area which will suit one car or one trailer. If the vendor parking area is full then vendors must park in the main public car parking area outside Gate 6.
22. Vendors will not be permitted access to the showgrounds before 6:00am on show day without prior arrangement. Please allow queuing time in your estimates of setup time required and contact the Groundspace Manager if you will require extra time. There will be security patrols on the grounds throughout the show period so sites may be set up on Friday afternoon with prior approval for the Groundspace Manager (groundspace@gidgeagsociety.com.au).
23. Only vehicles displaying valid ACROD permits may park in those designated areas.
24. Vendors must remove all vehicles and trailers not forming part of their site from the showgrounds before 0830 AM on Show Day.
25. Vendors are not permitted to begin packing up before 5.00pm and are encouraged to remain operating until Show closure at 10pm. As the Show will remain open until after dusk departing vendors must remain aware of pedestrians and drive slowly within the Showgrounds.
26. Most stall sites are generally flat and have a gravel or short grass surface. 
27. Vendors must supply all equipment required to operate their stall (e.g .Free standing marquees, tables, chairs etc,) and bring sufficient cash to support their sales. There is 4G and 5G Telstra and 4G Optus mobile coverage at the Showgrounds.

Insurance and Licensing

28. EVERY VENDOR and STALL OPERATOR must have at least $10M Public Liability Insurance coverage valid for Show Day.  There are no exceptions to this requirement. A copy of your coverage document must be uploaded during the application process.
29. Vendors are required to hold valid and current (for at least the day of the show) copies of any and all licences and permits required for operating their stall legally.  These documents must be uploaded during the application process.
30. There are laws relating to the sale of alcohol that the GAS must comply with. If you will be selling alcohol or providing samples of alcoholic products you must select the appropriate stall type and upload evidence that you are licensed to do so, including details of any restrictions on your licence.  The complete licence documentation must be uploaded during the application process.
31. Hazardous materials are not permitted at your stall. The GAS reserves the right to require you to remove undeclared goods that the GAS considers hazardous from the showgrounds or otherwise make them safe.
32. Vendors are responsible for ensuring that they are compliant with all statutory acts, regulations, laws and by-laws of Western Australia and the City of Swan.
33. Equipment maintenance and/or inspection log books (if applicable) must be current and available for inspection on the day of the show.
34. GAS reserves the right to prevent you conducting any activity if it is deemed unsafe, illegal or inappropriate.

Declaration and Indemnification

35. By submitting an application for a vendor site you agree to be bound by all terms and conditions displayed here.
36. Applications requiring the provision of other documents (such as food or alcohol licences, public liability coverage) will not be accepted if those other documents are not included with the application or are illegible.
37. All documents provided must be written in English.